CONGRESSES
˝Plans are nothing. Planning is everything˝ Albert Einstein
Planning a small conference or a big congress is never easy. The process can be long and, often, a little bumpy as planners attempt to balance brand and sponsor interests, attendee must-haves and other high-value integrations. All of this is par for the course when you’re an event professional — it’s part of the good, the bad and the ugly of organizing successful programming, no matter how long you’ve been in business. Let us do the ugly job for you so you can stress less and enjoy more. We will follow your vision and offer you the best possible solution for your ideas, because it is our goal to make you satisfied. Let us create a perfect event for you and your guests, we will create and you can then celebrate!
RESERVATION OF HOTEL CONFERENCE / EVENT CONFERENCE ACCOMMODATION
‣ Individual announcements or direct announcements of invited lecturers / participants from your side ‣ Individual applications by the participant ‣ Complete processing of applications, communication with the hotel, obtaining the best possible offer in favor of the Organizer, administrative management of this whole part
ORGANIZATION OF AIR TRANSPORT OR BUS TRANSFER
‣ Organization of transport for congress participants or as needed
TRANSFERS
‣ Organization of special VIP transfers for special guests / invited lecturers (limo transfers - personal vehicles or van with a driver) or for any other occasion as needed
ADDITIONAL SERVICES
Reservation and brokerage in the provision of additional services: ‣ A welcome party ‣ Festive dinner / music rental (band) ‣ Renting techniques for the congress hall ‣ Symposed lunches or dinners for VIP guests etc. ‣ Coffee breaks ‣ Photographs, video recording of the congress ‣ Creating / placing a banner (Symbol of the Congress) ‣ Creating badges / stamps ‣ Rent / set up information bulletins for notices and posters
ADDITIONAL SERVICES ON THE ORGANIZER'S REQUEST
‣ Arranging excursions, boat trips etc. ‣ Contracting social programs (theater performances, etc.)
ADMINISTRATIVE SERVICES
‣ Making a form with prices and all notices of registration and hotel accommodation ‣ Announcement and booking of hotel accommodation / rooming list creation ‣ Communication with the hotel and care about the allocation of accommodation units ‣ Receive and confirm service / correspondence with participants and sponsors ‣ Creating a list for airplanes and transfers ‣ Organization and coordination of transfers
REGISTRATION OF PARTICIPANTS
‣ Keeping records, assisting in issuing accreditation, organizing a welcome desk at the hotel, sharing official material to participants, etc. ‣ If we keep REGISTRATION FORMS / REGISTRATION registration records must be submitted to us - payments to our bank account ‣ All registration fees (employees) are included in the total price - the agreed agency fee per event
SHOWROOM
‣ Renting a room for presentation from the hotel / room where a congress / meeting is taking place ‣ Rent exhibitors ‣ Keeping records / bookkeeping and accounting
The agency fee for the aforementioned segment of the Agency's work is subject to agreement with the Organizer and is absolutely adaptable to the type of meeting, the budget and the organizer's capabilities.
